New Mexico

2008/2009 (FY09) Coop Marketing Grant Program

To view a list of the awarded entities for the 2008/2009 (FY09) grant cycle; please click on the link below:

• FY09 Awarded Entities (PDF)

 

FY09 Grant Program Forms:

• FY 09 Proof of Commitment (ms doc) - Due January1st or sooner
• FY 09 Request for Payment (ms excel) - Due Quarterly, see below
• FY 09 Tracking and Impact Report – (ms excel) - Due with Final Request
• Advertising Partnership Program details (ms excel)

 

2008/2009 (FY09) Coop Marketing Grant Program - Updated November 17, 2008

Agreements due December 1, 2008 or sooner

• Two signed agreements - sign "contractor" signature line only
• Failure to meet this deadline will result in forfeiture of the awarded funds
• If you have questions or concerns please contact me as soon as possible.

Request for Payments

• January 15th – 1st and 2nd Quarter Request for Payments are due
• 1st Quarter (July 1 – September 30, 2008)
• 2nd Quarter (October 1 - December 31, 2008)
• Expense which have cleared your financial institution within this timeframe must be submitted for reimbursement
• Utilize the current two page FY09 Request for Payment form
• Provide required supporting documentation, as detailed on the request for payment form
• Penalty – 1st/2nd quarter requests postmarked after January 15th will be subject to a 10% penalty.
• Final request – if all grant funds have been expended a final request for payment may be submitted prior to the 4th quarter.  Include a completed Tracking and Impact Report with the final request.
• Quarter Schedule:

1st Qtr: July – September                       Combined with 2nd Quarter
2nd Qtr: October – December                 due: January 15, 2009
3rd Qtr: January – March                        due: April 15, 2009
4th Qtr: April – June                               due: July 10, 2009

• If any deadline falls on a weekend or holiday the due dates changes to the following work day.

Tracking and Impact Report

• Due with the Final request for payment
• Please report only on the awarded grant funds, not the match or supplemental efforts
• This form was introduced in FY08, please call if you have need for clarification

Proof of Commitment Statement due January 1, 2009 or sooner

• A statement confirming the awarded grant funds will be fully expended on or before June 30, 2009 OR
• A statement informing the Department the awarded grant funds will not be fully expended on or before June 30, 2009.  Any awarded entity that returns funds in this manner will NOT be penalized in future applications.  Notification at this date may allow the funds to be reallocated and utilized. 
• If a statement is NOT received by the deadline January 1, 2009, remaining funds will be assumed by the Department, contract will be terminated and no longer available to the awarded entity.
• Submit statements via fax or e-mail.  Fax: 505-827-6373 E-mail: audrey@newmexico.org

 

Tentative Timeline for 2009/2010 (FY10) Grant Cycle

• February / March 2009 - Request for Proposals issued
• March / April 2009 – Multiple Workshops to be held at different New Mexico communities
• March / April 2009 - Proposals due (approximately 1 month after issuance of RFP)
• April / May 2009 - Accepted Proposals will be evaluated and awards made
• July 1, 2009 – contracts in effect
• October 15, 2009 – 1st Quarter Reimbursements Due, see below for details
• January 1, 2010 – Proof of Commitment Due, see below for details
• January 15, 2010 – 2nd Quarter Reimbursement Due
• April 15, 2010 – 3rd Quarter Reimbursements Due
• July 10, 2010 – 4th Quarter/Final Reimbursements Due

• Final requests may be submitted prior to July 10, 2010, if grant funds are fully expended.
• Tracking and Impact Report must be submitted with the final request for payment