NOTICE OF RIGHT TO INSPECT PUBLIC RECORDS

By law, under the Inspection of Public Records Act, every person has the right to inspect public records maintained by the New Mexico Tourism Department. The Act also makes compliance with requests to inspect public records an integral part of the routine duties of the officers and employees of the New Mexico Tourism Department. 

Procedures for Requesting Inspection: Requests to inspect public records should be submitted to Cody Johnson, Records Custodian, located at 491 Old Santa Fe Trail, Santa Fe, NM 87501, (505) 470-0060, Cody.Johnson2@state.nm.us. A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records. 

The records custodian must permit inspection immediately or as soon as practicable, but no later than fifteen (15) calendar days after the records custodian receives the inspection request. If inspection is not permitted within three (3) business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within fifteen (15) calendar days after the records custodian received the request for inspection.

Procedures for Requesting Copies and Fees: If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. NMTD will provide a copy of a public record in an electronic format if the record is available in an electronic format and an electronic copy is specifically requested. However, NMTD will provide the electronic record in the file format in which it exists at the time of the request. 

The fee for copies of documents is $.50 per page. NMTD may charge the actual costs associated with downloading copies of public records to a computer disk (CD/DVD) or storage device, including the actual cost of the CD/DVD or storage device, as well as for the actual costs associated with transmitting copies by mail, electronic mail, facsimile or other transmittal method. The records custodian may request that applicable fees be paid in advance. A receipt indicating that the fees have been paid will be provided upon request.